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Co-Op Positions

the board

A board of directors is elected by the general membership of the cooperative to manage the administration of the school. The board is empowered to make decisions on behalf of the co-op for contracts regarding classroom space and facilities maintenance. Board members also maintain class rosters, ensure compliance with licensing requirements, execute annual teacher contract, and track school finances. When decisions require approving expenditures, hiring employees, or approving facilities lease changes, the board will call a meeting of the entire cooperative.

board positions

Board members are nominated at the March meeting and elected by a simple majority of members at the April meeting. The new board will take office after graduation. The board is open to currently enrolled families and returning alumni. The board may appoint individuals to vacant positions that remain after elections or that occur during the school year. The co-op will vote to approve any appointments at the next meeting.

The board is required to have representation from both classes, with a preferred 1/3 minimum of a given class represented. If there is not sufficient representation from one of the classes, the board will appoint a liaison from the underrepresented class to attend monthly board meetings and represent the positions of that class.

Committees & POSITIONS

Not all positions are available each year, but every effort is made to place families based on their preferences. When a preferred position is unavailable, committee assignments will be made based on the greatest need. Every position is valuable, and we are confident that every parent will be able to adapt their skills to meet the needs of their assigned committee.

The Fundraising Committee (3+) will be led by the Fundraising Chair. The committee is responsible for organizing fundraising opportunities to raise the budgeted amounts (or more) for Family Fundraising and Community Fundraising.

The Events Committee (2) will be led by the Events Chair. The committee will plan and manage internal and community events, including summer playdates, Thanksgiving, Train Day, Valentine’s Day, graduation, and more. 

If necessary, the Fundraising & Events Committees may work together to plan and coordinate events that include both fundraising and community components.

If needed, the Grounds & Maintenance Committee (1) will assist the Facilities Management Chair in coordinating volunteers and resolving grounds and maintenance concerns.

The Snack Committee (3) is responsible for preparing the snack schedule for both classes and for stocking the items needed. Each committee member will serve a period of three consecutive months.

The Hospitality Committee (1-2) will represent the co-op in times of celebration or crisis by coordinating the signing of cards, meal trains, and offering or scheduling other needed assistance. The Hospitality Committee will also coordinate activities for Teacher Appreciation Week in May, as well as other parent social events to enourage community among co-op members.

Class Schedulers (2) will schedule two working parents and one alternate for each day of school. Schedulers will also manage the Remind app announcements for their class.

The Field Trip Coordinator (1) will plan, schedule, and coordinate field trips (away from school and/or in-house) or guest speakers throughout the school year. No field trips will be scheduled for September, November, December or May, or on early release/closed dates. The Field Trip Coordinator will work closely with the directress and the Treasurer.

The Licensing Assistant (1) will assist the Vice President of Licensing with all licensing-related paperwork, training requirements, and compliance with all DSS guidelines. The Licensing Assistant will perform the bulk of duties over the summer.

The Historian & Social Media Coordinator (1) will work closely with the Technology Administrator. The Historian will post on and maintain ACP’s social media profiles and online presence. The Historian will also collect photos from families throughout the year, which they will then use to create a yearbook for each class after graduation.

Outdoor Education (2) will be responsible for visiting the classroom (indoors or out) on a seasonal basis and leading a gardening activity with interested students. Outdoor Ed will coordinate plans and ideas with the directress. Past activities have included examining plants and insects, seed planting, tending a worm bin, outdoor planting, bird watching, and art using natural, found, and repurposed materials.

The Supply Coordinator (1) will purchase classroom cleaning and office supplies and maintain inventory in the stock closets.